(b) Invalidate such offer if the inaccuracy or omission is discovered after an offer has been made; or
(c) Lead to termination of employment if the inaccuracy or omission is discovered after employment has commenced.
The personal data so provided may be transferred to persons within the Company, its associated companies, and its clients in client projects; who are involved in the assessment of the applicant’s suitability for the position applied for and/or other positions, which may be, or may become, available within the Company. The data may also be transferred to third parties, such as investigation agencies or previous employer, as are necessary to satisfy the purposes set out above (“Recipients of Recruitment Personal Data “). The Company shall retain the personal data of unsuccessful applicants for future recruitment purposes for a period of not exceeding 12 months from the day on which the recruitment period ends. The personal data of successful applicants shall be retained for the duration of their employment by the Company, and for a period of up to seven years following cessation of employment, or such longer period as may be required by applicable law (including for the purposes of pension, mandatory provident fund administration, or retention of evidence in relation to legal proceedings).
The Recipients of Recruitment Personal Data shall also have strict confidentiality and protection obligations for the data received, and can only use such data for the agreed purposes. The Company will release specific name list of the Recipients of Recruitment Personal Data on its official website and updated on a regular basis. You can check it online or contact the Contact person for detailed information. If you have any questions, doubts, or intentions of refusing the Company to provide your information to the Recipients of Recruitment Personal Data, please also contact the Contact person.
In respect of the Company’s practices regarding matters not directly addressed in this section “Recruitment”, the practices, and procedures set out in the preceding sections of this Privacy Policy Statement shall apply.
9 HANDLING OF PERSONAL DATA IN EMPLOYMENT
In addition to the Recruitment Personal Data set out in the preceding section “Recruitment”, the Company may collect, hold, use and disclose personal data from employees (“Employee Personal Data”). Such Employee Personal Data includes, without limitation:
(a) Performance management information such as performance management cycle, goal setting, mid-year review, end-year review, self-evaluations, performance ratings; and
(b) Information collected in the course of employee-employer relationship, including recruitment, payroll, operational, training, health, dispute resolution and investigation purposes. It could include sensitive data such as salary, bonus, residential, family members information as relevant to the employee-employer relationship.
The Company will process Employee Personal Data in order to undertake activities in connection with the administration of the employee-employer relationship, including onboarding, payroll, performance management, training, compliance, health and safety, and intra-group collaboration within Sumitomo Mitsui Financial Group.
The Employee Personal Data may also be shared with holding companies, associated companies, affiliates, and other members of the Sumitomo Mitsui Financial Group for human resources management purposes, including for the above-mentioned purposes and other purposes set out in the Company’s Personal Information Collection Statement. Such sharing may involve the transfer of Employee Personal Data to recipients located within or outside Hong Kong, including in Singapore, Germany, Australia, the United States and any other jurisdictions as applicable.
Employees are advised to refer to the Personal Information Collection Statement and the Employee Handbook for further information.
10 CONTACT PERSON
If you wish to request access to and/or correction of personal data concerning you or for information regarding policies, practices of and the kind of personal data held by the Company, you should address your request in writing to the Company as follows:
SMBC Nikko Securities (Hong Kong) Limited
Suites 807-811, 8/F, One International Finance Centre, 1 Harbour View Street, Central, Hong Kong
(Re: Personal Data Privacy Ordinance)
In accordance with the terms of the PDPO, the Company has the right to charge a reasonable fee for the processing of any data access request. Nothing in this notice shall limit your rights under the PDPO.
End of Page
