2. How and when Nikko HK collects Personal Information
Personal Information may be collected by Nikko HK where it is necessary for our business purposes including complying with the relevant laws and regulations such as Know-Your-Customer duties. Generally, this will be when/where:
- Where a client is to be onboarded by Nikko HK in order for Nikko HK to provide services. If you are a partner, director, officer, signatory, attorney, trustee, agent, settlor, beneficial owner or beneficiary of the relevant customer, potential customer or customer group (including a business, company, or other legal entity such as a trust or partnership), Personal Information may be collected directly from you or indirectly through your
representative.- If you visit the premises of Nikko HK (incl. security video recordings).
- When Nikko HK updates or confirms your Personal Information periodically, or where your or a customer’s circumstances or information change (including for example, “Authorised Signatories” lists) and when there is an update in laws and regulations, an additional request for personal information may be made according to relevant laws and regulations.
- When you apply for a job with Nikko HK or otherwise during the course of your employment.
- As part of our standard procedures for verifying verbal instructions which are provided on behalf of a customer (including, as relevant, recording of phone conversations where instructions are received from a customer).
- From a related body corporate (when it is necessary).
3. How Nikko HK holds Personal Information
Nikko HK holds Personal Information at our premises and also in our electronic servers owned by a wholly-owned subsidiary of SMFG, which is located offshore (including email and software).
We take reasonable steps to protect the Personal Information from misuse and loss and from unauthorized access, modification or disclosure. Nikko HK uses current technology and processes to protect Personal Information. Only employees of Nikko HK and those who are authorised to handle Personal Information and need to do so, will have access to it. All staff are trained and regularly updated in relation to information security.
Where Personal Information that Nikko HK holds is no longer necessary, we delete the information or permanently de-identify it as required under the Privacy Act and the APP. In particular, if you are unsuccessful for a job application with Nikko HK, your Personal Information will be destroyed (where possible) or otherwise, permanently de-identified.
4. Purpose of collection, holding, use and disclosure of Personal Information
Nikko HK only collects, holds, uses and discloses Personal Information that is necessary for Nikko HK’s business.
Nikko HK’s business is to provide financial services in Australia only and does not involve the provision of any financial services directly to individuals. Accordingly, Personal Information is collected, held, used and disclosed so that Nikko HK may:
