- Administer Nikko HK’s customer relationships.
- Establish an individual or entity’s tax status under any Australian or foreign legislation, regulation or treaty or pursuant to an agreement with any tax authority.
- Undertake any activities in connection with the administration of the employee-employer relationship including recruitment, onboarding, payroll, performance management, training, compliance, health and safety, and intra-group collaboration within SMFG.
- Provide and manage products and services to business customers, including confirming the identity of relevant signatories and officers in connection with those business customers.
- Comply with Nikko HK’s legal obligations, including obligations under Australian/Hong Kong anti-money laundering and counter- terrorism financing laws and regulations of Hong Kong (e.g., Drug Trafficking (Recovery of Proceeds) Ordinance, Organized and Serious Crimes Ordinance, etc.). This includes identity verification.
- Conduct pre-employment or pre-engagement checks and provide employment references.
- Identify, prevent, or investigate any actual or suspected fraud, unlawful activity or misconduct.
The above is not an exhaustive list.
From time to time, Nikko HK may also use or disclose your Personal Information for general customer relationship management or for various secondary purposes which are ancillary and related to its business (and for which you might reasonably expect it to be used).
Nikko HK does not generally collect Sensitive Information (as defined in the Privacy Act) about individuals unless it is necessary for Nikko HK’s functions or activities, and:
• the individual consents to the collection; or
• Nikko HK is required or authorised by an Australian law or a court/tribunal order to do so.
5. Who Nikko HK discloses Personal Information to
Nikko HK may disclose Personal Information where necessary, to:
- Related bodies corporate within the SMFG, as required to fulfil any of the purposes identified in section 4 of this Privacy Policy. Nikko HK will ensure that those entities do not breach the Privacy Act (including entering into a contract with the receiving entity for the protection of Personal Information, if it considers it necessary to do so).
- Relevant guarantors and security providers.
- Participants in financial and payments systems and other financial institutions (including any person wishing to acquire an interest in a customer’s facilities).
- Parties to whom Nikko HK is authorised or required by law or court/tribunal order to disclose information.
- Entities that provide services to Nikko HK, including auditors, financial advisors and lawyers. Nikko HK takes reasonable steps (including providing instructions to ensure that they protect the privacy of individuals, and entering into confidentiality agreements, where necessary) to ensure that those entities protect and maintain the confidentiality of Nikko HK’s information (including Personal Information).
- Regulatory bodies, government agencies, law enforcement bodies and courts in Australia and overseas.
The above list is not exhaustive.
Overseas recipients of the Personal Information are likely to include recipients (e.g. group related entities) located in some or all of the following countries: Japan, the United Kingdom, the United States of America, Germany and Singapore. The recipient countries may be subject to change from time to time. Nikko HK will only share Personal Information with parties who have comparable level of controls and measures in protecting such information and in accordance with the Privacy Act and the APP.
6. Accuracy
Nikko HK will take reasonable steps to ensure that all Personal Information that Nikko HK collects, uses or discloses is accurate, complete and current. To assist Nikko HK with this, individuals should contact Nikko HK if any of their personal information changes or if they believe that the personal information Nikko HK has is not accurate or complete.
7. How to Access and Correct Personal Information
Individuals have a right to request Nikko HK to provide them with access to the Personal Information Nikko HK holds about them, and to update or correct their Personal Information. This can be done by contacting Nikko HK using the details listed below.
Nikko HK will deal with the request within a reasonable period. Access will be provided unless there is a legal or administrative reason for denying or limiting access. Nikko HK will let you know the reason for denial of access or correction and the complaint procedure about the refusal.
